Aiming at delivering a hassle-free administration, the Union Territory Government has directed its officials to utilise a web-enabled system for tracking expenditure sanction proposals and efficient management of funds.
Chandraker Bharti, Finance Secretary-cum-Development Commissioner, said that with the approval of Lieutenant Governor A.K. Singh, an order has already been issued for the implementation of the web-enabled application- Storage Analysis and Archival Solution for Finance (SAFE) for tracking expenditure proposals at all levels to ensure proper utilisation of funds and to provide timely information to the authorities concerned.
Updating of dataA note of the Finance Secretary stated that departments have been directed to ensure the updation of the required data in the system on real time basis without fail. The need for the system, its work flow and functionalities have been explained elaborately to departments through a circular.
The login credentials for utilising the system have been allotted to all users of the system- drawing and disbursing officer (DDO), heads of departments, secretaries, finance sections and communicated through e-mail by the National Informatics Centre, Puducherry on December 8. Extensive hands-on-training has also been imparted to all DDOs.
Help deskFurther, a help desk team is also functioning in the e-procurement of cell at Chief Secretariat, Puducherry to clear the technical doubts/ queries of the users.
Mr. Bharti said, “It has been noticed that only a handful of DDOs are actually using the system which defeats the very purpose of this exercise.”
In this regard, the heads of secretariat departments/ heads of departments/ heads of offices/ drawing and disbursing officers were directed to issue necessary instructions to their superintendents/ dealing assistants to enter the required details relating to the expenditure proposals/ bills in the SAFE system without fail so as to ensure the utilisation of the SAFE system in letter and spirit.
InstructionsAs the Directorate of Accounts and Treasuries (DAT) is the end point in the process of booking of expenditure, the Director of Accounts and Treasuries, Puducherry/ Deputy Director of Accounts and Treasuries, Karaikal/Mahe/ Yanam were also requested to issue suitable instructions to the sections of DAT not to accept bills whose details have not been entered in SAFE. They should invariably insist on the sanction ID mentioned in the Bill Register.
“All the departmental heads and DDOs are therefore, well advised to start using the online system and generate all the bills through the SAFE application.
Any delay in non-settlement of the bills generated through offline procedure would be the responsibility of the concerned departmental head and DDO,” said Mr. Bharti.
